Hotel booking process
2.1. Indicate in the search form the city or country where you want to go.
2.2. Check your travel date to receive information on availability and cost of accommodation.
2.3. Select the hotel that suits you from the list or on the map and proceed to book the appropriate option.
2.4. In the next step, provide the information required for booking (full name, contact, etc.).
2.5. Confirm your booking - on the next page you can print out your booking form. A copy of the form will also be sent to the email specified when ordering.
The best way to book a hotel for a visa is the Internet
You can resolve the issue yourself, without the participation of intermediary agencies. Experienced travelers use this service all the time. You must have internet access and a credit card. But it’s not so simple if a hotel reservation is needed to obtain a visa.
When submitting documents for a visa, there are two ways to reserve hotel rooms online: through the official website of the hotel or using booking systems Booking, Agoda, etc. Prices for similar items vary from company to company; you need to spend a lot of time to find the right one according to the conditions and conditions. cost method.
Search engines - aggregators such as Trivago, Roomguru, Hotellook and others - also act as assistants. Such structures will help you choose a suitable accommodation option, taking into account pricing, and find inexpensive rooms in prestigious hotels. The map will help you see the location of the selected object. Search engine services are free. Having decided on the choice of place, the customer reserves it.
The booking systems Agoda and Booking include a huge database of accommodation around the world and information on the cost of living. Convenient interface, technical support, selection by rating, cost, star rating, location map, types of housing - these are the capabilities of these companies.
Many travelers prefer a separate house or apartment instead of hotels. It will be useful for such tourists to use the help of Airbnb, this is where offers from property owners are shown. The price depends on the location of the property.
But to make a reservation in order to get a visa, these methods are not suitable because you will have to pay for accommodation without a guarantee of obtaining a visa. If your visa is refused, you will have to cancel the order and issue a refund. Refunds can also be made with 100% deduction.
Often hotel reservations on official websites are available to clients who speak English. Misunderstandings due to correspondence in a foreign language lead to loss of cash. Not all guest houses have their own Internet resources.
The easiest and safest way to get a hotel reservation for a visa is to use a special system from EuroAvia.
Benefits of the visa reservation system:
- No registration required.
- No need to provide your credit card or address.
- No accommodation payment required.
- No need to deal with cancellations and returns.
- Simple, clear and convenient registration process.
Make a hotel reservation
As a confirmation document about the reservation, a letter is sent to the customer’s email with a file - the reservation. This form must be submitted along with documents for applying for a visa, which is required by embassies, consulates, and visa centers.
Good preparation for travel is the key to a successful holiday. Do everything right so that you don’t get problems with your future trip even at the stage of applying for a visa.
Cost and payment of accommodation
3.1. For the specified travel dates, the hotel page displays the full cost of the stay, and also lists the services included in the price.
3.2. Payment for accommodation is charged by the hotel during or after your stay, unless otherwise specified in the “Hotel Policies” section.
3.3. When booking most hotels, you will need to provide your bank card details. This is necessary to guarantee your reservation.
3.4. Most hotels do not require advance payment or deposit. If the hotel requires an advance payment or deposit, information about this is contained in the “Hotel Policies” section on the hotel page. This will also be indicated in the confirmation email.
How to book a canceled hotel without paying? Nuances and tricks of hoteliers and consulates
Hi all! Many readers of our site have questions related to obtaining a visa on their own. First of all, this is due to the opportunity to fly on last-minute tours for pennies. The main requirements of the consulate that cause difficulties are the justification of housing and transport. If the question of transport is resolved by providing documents for the car and a route sheet (Google maps can help), then with the hotel, at first glance, everything is also simple - a cancelable reservation is made without payment and after receiving a visa the reservation is canceled. Then you go to the country you need.
If you want to book on your own, please be aware of the following risks:
This is where the main nuances and pitfalls arise!
Some countries carefully monitor reservation cancellations. That is, the consulate, when processing your request, sends a letter to the hotel indicating that the hotel is obliged to notify the consulate of the fact of cancellation of the reservation. If there are more than 14 days left before arrival, the probability of VISA CANCELLATION is 80%. The Czech Republic and Germany are trying the most on this front. Latvia was also noticed a couple of times (the person did not have time to cancel the reservation and simply did not check into the hotel, but kept a zero balance on the card so that the hotel would not charge the fine. The hotel complained to the consulate).
Solution: book hotels with cancellation just before check-in - 1-2 days from check-in, then they don’t have time to notify the consulate.
Even if you book a hotel without prepayment and with the possibility of free cancellation, the hotel blocks the deposit on your card.
This happened when booking several Italian hotels (they were simply cancelled) and in Prague. It would seem that the hotel itself offers a free cancellation option for a slightly higher room price, but in fact, the very next day, the hotel tries to withdraw the deposit. It turns out that booking warns about this and “Prepayment is not required” is not a panacea . Everything would be fine, but the money will be returned to you within up to 90 days!!! Solution: When booking, indicate a card with a zero balance, and immediately cancel hotels that want to encroach on the deposit (but this does not guarantee a “technical overdraft” on the card, which can occur even with a zero balance and threatens you with penalties).
Here is that Prague hotel:
Keep in mind that some countries are loyal when issuing visas: Spain and Portugal issue multiple visas for a period of six months at once, but upon subsequent application to them, in the absence of border stamps, they will require confirmation of stay in the country. If it is absent, you will be denied a visa (20%), will be issued a visa for the duration of the trip (50%), and will be issued a visa for the duration of the trip with the right to enter only this country (30%).
Some countries require booking confirmation with payment required. Poland - minimum 50% payment, Slovakia - 100% payment. Payment is confirmed by a bank statement.
Exit: book with payment and the possibility of cancellation (although you can wait a long time for a refund or buy such a reservation at an agency (costs 1000-2000 rubles per person, the burden of returning the money is borne by the agency. A nuance arises that the agency employee whose bank account must be included in the reservation a statement will be attached as confirmation of payment).
How to get to the hotel
6.1. The exact address of the hotel is indicated on the hotel page and in the booking confirmation email. All hotels on the site are mapped and accompanied by GPS coordinates.
6.2. The possibility of transfer to the hotel is indicated in the “Hotel Services” section.
After confirming your reservation, you will need to contact the hotel to clarify the details of this service.
The hotel's contact information is provided on your booking confirmation email.
Fax confirmation from the hotel
Because visa hotel reservations and cancellations are so easy through systems like Booking, many consulates have stopped accepting such printouts as proof of accommodation. Officials began to lose confidence in tourists after too many people made fictitious visa reservations and then canceled them after receiving the document. The rules had to be tightened.
How to get confirmation of a hotel reservation for a visa if the consulate requires not just a printout from the Internet, but an official fax? In booking systems, in addition to columns with the client’s personal and contact information, there is a special “Comments” window. When placing an order, this is where you should write a message to the hotel manager with a request to send a fax confirming your reservation.
Fax confirmation from the hotel comes on official letterhead with the details of the company and its representatives. This paper is a document that the consulate of any country must accept.
You must remember that the fax must indicate the exact dates of arrival and departure, as well as the names of all participants in the trip.
As a rule, reservation systems operate without prepayment, and tourists pay for their accommodation on the spot. However, it is not uncommon for consular services to be dissatisfied with unpaid reservations. Therefore, you should know how to obtain confirmation of hotel payment for a visa. To do this, in the same “Comments” window or in correspondence with hotel staff by e-mail, you should ask to debit the funds from your bank card for the order and be sure to mention this in the fax. This method has a significant drawback - if the trip is canceled or if you want to change the hotel, it will not be easy to get your money back.
Where to find hotel contact details
Not all hotels quickly respond to requests written in “Comments”. And since you sometimes need to book a hotel to obtain a visa urgently, you need to look for alternative sources of communication with the place you like. The first and main source is the official website of the hotel. It must have a contact form for clients or an email address. However, not all hotels have their own personal website.
Another place to find your hotel's contact details is on your booking confirmation printout. It must indicate the hotel's legal address, telephone number, and email address. If the hotel cannot be contacted through any of the channels, the best solution is to find another place to stay with more efficient staff.
What does a hotel reservation confirmation look like for a visa?
In order for your documents to go to the consulate to comply with all the rules, you need to know what a hotel reservation confirmation for a visa looks like. Fortunately, you don’t have to invent or compose anything yourself. Hotels and reservation systems send standard vouchers with which there is no need to perform any additional operations.
A voucher is an official form with the logo of a hotel or reservation system, which contains the tourist’s personal information, as well as data about the hotel, the room ordered and other booking features.
An email confirmation from the booking site is sent to your email address in PDF format. All you have to do with it is print it. The tourist receives a fax confirmation ready-made. Both papers simply need to be attached to the package of documents for obtaining a visa.
What documents are needed to confirm your place of residence?
When choosing a hotel as a place of residence, the consulate should not require any additional documents other than electronic or fax confirmation from the booked hotel. Only in the event of dishonest behavior of a tourist and the discovery of his deception about any fictitious reservations of a previous trip, he may be required to provide evidence that during the previous trip he actually stayed at the hotel whose reservation was presented to the consulate.
You will also not need any additional documents when making your booking. The system will only request the personal data specified in the foreign passport. In some cases, a bank card will be required. The rules of many hotels mean that funds in the amount of payment for one or more nights at the hotel will be frozen for the entire duration of the reservation.
Cancellation or change of reservation
7.1. Cancellation or modification of a reservation is made in the “My Orders” section. Access to this section is provided in a letter to the email you specified when booking.
Be sure to review the cancellation policy before you make a change. Non-refundable rooms and other special reservations may have different cancellation or modification policies.
Specific room cancellation information is listed next to the room type in the Conditions column.
7.2. You can cancel and change your reservation before check-in.
When canceling or modifying a reservation, the “Cancellation and Modification Terms” apply and if these are violated, the hotel may charge your credit card a penalty amount.
Details of this can be found on your booking confirmation. Please note that cancellation/change deadlines refer to the hotel's local time.
For example, a 1-day cancellation policy means you must cancel your reservation at least 24 hours before your check-in date to avoid a penalty.
Get travel insurance to get a Schengen visa
Since you are looking for a hotel for a visa, do not forget to buy medical insurance for your trip abroad . Without this document, almost no visa will be issued to you! You can compare prices and apply for a medical policy for traveling abroad directly in the widget on this page.
What else do you need for travel and where to find, buy or order it?:
Don't forget to take out coronavirus insurance
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Hotel services for the night in Moscow
A hotel for the night in Moscow offers accommodation in cozy rooms with all amenities. The tariff policy of the hotel in Moscow "Key Element" is flexible and convenient for almost any guest planning accommodation. It is possible to rent a hotel room with payment per night or day. In addition to its favorable location, the hotel offers the guest a set of popular services for an hour, a night, or a day, which can be used without leaving the room. Hotel for the night in Moscow "Key Element" - a high level of service at an optimal cost of services.
