Notification of departure of a foreign citizen or stateless person from the place of stay

Notice of departure - why to submit

This document must be submitted in order to act within the framework of current Russian legislation, namely No. 257-FZ. Now, from 08/10/2018, the party that receives a foreigner is obliged to notify the Department of Internal Affairs about the departure of this citizen from the registered area.

Before the current amendments to the law were introduced, the foreigner himself was obliged to provide the representative of the party that received him with a tear-off document that recorded registration for the future transfer of this document to the migration authorities. From a practical point of view, this procedure was quite difficult to implement due to the fact that the foreigner did not specifically provide, lost or forgot the detachable part of the document. This practice has now been discontinued due to the fact that it has shown to be ineffective. Now the receiving party needs to fill out the form and submit it to the authorized executive body at the place where the foreign citizen was registered.

The document must be submitted according to the established format. Simultaneously with the submission of this document, the foreign citizen is deregistered at his place of registration.

Actions of the receiving party

Consent for registration of a foreigner staying in the country for a long period can be provided by:

an individual—a Russian, a foreigner who has a residence permit and has given consent to registration at the place of residence of this citizen;
an enterprise, company or institution registered and operating in Russia;
a foreigner (qualified specialist) who owns his own home and hosts relatives.

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The migrant’s card indicates the receiving party—the person who issued an invitation to the Russian Federation for the specified person and with whom the guest from another country will live or work.

There may be more than one such party - during the course of his life in Russia, the guest has the right to change his residence address and is obliged to inform the Department of Internal Affairs about this.

Download the notice of departure form 2021

For the updated format of the notice of departure of a foreigner, a unified sample is provided throughout the territory of the Russian Federation. To save time, you can fill out the document electronically. The original forms and the most complete samples can be found on the official website of the Ministry of Internal Affairs of the Russian Federation.

Completed notice of departure form

In order to avoid mistakes and incorrect filling, you can see an example by downloading the sample. Based on this example, you can easily create the required notification.

Extension of registration at the place of stay and withdrawal

For foreigners with a visa, registration extension is not possible without visa extension. If the guest is a citizen from a country with a visa-free regime, then before the expiration of 90 days his registration will be extended if:

issuance of a residence permit or temporary residence permit;
acceptance of an application for a residence permit;
extension of the work contract;
payment for the patent.

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To do this, an application with attached supporting documents, a passport and a migrant card is submitted to the Department of Migration.

De-registration is carried out automatically when leaving the country or when a foreigner registers in an apartment at a different address.

Procedure for notification of departure

The basis for filing this notification is not only the departure of a foreign national from the borders of the Russian Federation, but also in connection with other circumstances:

liquidation of the right to use housing
revocation of the right to stay in the Russian Federation
making a court decision regarding the invalid registration of a foreign citizen
recognition by a court decision of a foreign citizen as missing or dead
registration at a different address
the existing registration of a foreign citizen was declared invalid by a court decision that entered into force

Powers of migration registration authorities

The initial registration of foreigners is the responsibility of the Migration Department of the Ministry of Internal Affairs (department for migration issues); in its activities it is guided by the Federal Law “On Migration Registration...” No. 109. Department functions:

issuing residence permits in the country;
issuing entry bans and orders to leave foreigners who have violated the law regarding migration policy;
checking the activities of migrant workers;
registration of a foreign citizen with a residence permit, registration with a temporary residence permit, temporary registration of a foreigner in an apartment;
issuing permits for migrants to work in the Russian Federation and inspecting enterprises using their labor;
migration registration of foreign citizens and stateless persons.

If any controversial situations arise, you can contact the 24-hour support line for clarification or get clarification from the local branch of the Department of Internal Affairs of the Ministry of Internal Affairs.

Notice deadline

The time period within which the receiving party is obliged to notify the control authorities about the departure of a foreign citizen should be determined by its legal status.

Hotels, hostels, hotels, etc. are required to prepare the paper before 12 noon on the day following the calendar date of the foreigner’s departure.

The employer for whom the foreigner worked on a rotational basis at the employee’s place of residence is required to submit documents no later than 7 days from the date of departure of the citizen of another state.

Do I need to register?

Clause 1 of Art. 14 Federal Law No. 109 suggests that foreigners who have their own or rented premises in Russia are required to register at the address of this house (apartment). Article 20 of the Federal Law states: migration registration is also carried out by those persons who do not have housing. However, it is also established here that the following categories of migrants are not required to apply to the Ministry of Internal Affairs:

Those arriving for a period of less than one week.
They do not have an address where they can register.
Booked a room at a hotel or other similar organization.
They work on shifts.
Stay in a social institution for people without housing.
Serve an administrative sentence in the appropriate institution.

All other foreigners are required not only to fill out a migration card when entering the country, but also to register upon arrival.

Timing of production

Persons arriving from abroad are given a specific period to contact the Main Migration Department of the Ministry of Internal Affairs. Clause 1 of Art. 16 Federal Law No. 109 stipulates that foreigners who have the right to own housing apply to the UVM independently. Time – a week after passing border control.

The same deadline for registering foreign citizens with migration is also established for people who do not have housing at their disposal. However, the application must be submitted by the person to whom they came (relatives, organization, friends, etc.), as defined in Article 20 of Federal Law No. 109.

Time of stay in Russia in 2021

The issue is regulated by Art. 5 Federal Law No. 115. Clause 1 determines that if you have a visa, you do not have to leave the country for the entire period of its validity. For individuals who do not need it, other rules have been established for the presence of foreign citizens on the territory of the Russian Federation in 2020. There are 2 options here:

The total number of days when a person can stay in the country is 90. The countdown is “reset to zero” every six months (defined by Article 5 of Federal Law No. 115).
You can stay in the Russian Federation for 2 years if a citizen has issued a work patent and renewed it in a timely manner (Article 13.3 of Federal Law No. 115).

Please note that the specified period may change either up or down. For example, when studying full-time in the Russian Federation, the general period will be extended until the end of the educational process.

Responsibility for violation of deadlines

In the event that the receiving party does not fulfill or does not fully fulfill its obligations to submit a notification, a fine will be imposed on it.

A citizen of the Russian Federation, acting as an individual and not having the status of an individual entrepreneur who is the receiving party, is obliged to pay a fine of 2,000 to 5,000 rubles for failure to fulfill the obligation to submit a notification.

If the receiving party acts as a legal entity, then for failure to fulfill the obligation to notify the competent authorities, it must pay a fine of up to 500,000 rubles.

Registration period

Review of the application takes from 3 to 6 days. After this, a decision is made: to register the citizen at the place of stay or to refuse. The applicant is invited to receive the completed document. The invitation is valid for 3 days, after which you will have to do everything again. The received paper is stored along with the passport.

A refusal may occur if something was filled out incorrectly or an incomplete package of documents was submitted. To avoid being rejected, you need to:

Fill out the form with a blue or black pen;
Write in legible handwriting;
Do not make mistakes or corrections.

Registration of temporary registration is a free, fairly simple procedure that takes little time. But if you don’t do it, you can receive an administrative fine of up to 2 thousand rubles. An owner who allows unregistered citizens to stay on his territory may be punished in an amount of up to 5 thousand rubles.

Application for lifting the entry ban

A sample application for lifting the ban on entry of a foreign citizen into the Russian Federation is available.

Filling out and submitting your arrival notice online

In contrast to the procedure in force until the end of 2021, the possibility of filling out and submitting an online notification of the arrival of a foreign citizen or stateless person at the place of stay is currently significantly narrowed.

Now, only the administration of a hotel or other organization providing hotel services, a holiday home, a boarding house, a medical organization providing medical care in a hospital setting and other similar organizations and institutions can do this using the communication means included in the telecommunication network (of course, if they are actually located they include foreign citizens and stateless persons).

The procedure for submitting a notification in the above cases is established by the Rules for transmitting information about the arrival at the place of stay and departure from the place of stay of foreign citizens and stateless persons using communication means included in the telecommunication network, approved by Decree of the Government of the Russian Federation of May 10, 2010 No. 310.

In all other cases, notification of the arrival of a foreign citizen at the place of stay can be submitted or sent only in the traditional “paper version” in one of the following ways:

directly to the migration registration authority;
in the prescribed manner by post;
through a multifunctional center for the provision of state and municipal services.

Foreign citizens

The hotel must register a foreign citizen with migration registration within 1 working day. If he is already registered, then when registering at a hotel, information about this must be submitted to the Department of Internal Affairs of the Ministry of Internal Affairs. At the same time, a detachable part of the notification of arrival at the previous place of stay in Russia is additionally sent to the Department of Internal Affairs of the Ministry of Internal Affairs. The hotel deregisters a foreign citizen no later than noon on the day following the day of departure.

How can a hotel transmit the necessary information about guests? A hotel employee can personally take documents to the department office on paper or send a notification by courier. Another option is to transmit electronically through special programs. This happens in a few seconds and there is no need to go to the Department of Internal Affairs of the Ministry of Internal Affairs.

Register guests using Kontur.Hotel. The service will automatically prepare a registration log and notifications for the Ministry of Internal Affairs.

Registration procedure

All hotels are required, for state security purposes, to record data on foreign visitors and promptly transmit them to the authorized authorities.

The hotel must notify the territorial department of the Ministry of Internal Affairs about the arrival of the migrant within one working day. If a person arrives on a weekend, the registration deadline is extended until weekdays. In this case, registration must be carried out within 24 hours following the weekend.

Hotel staff checking in a migrant must do the following:

Make sure that the citizen has the necessary documents - passport, migration card. The migration card must be present with the visitor. It is issued when a citizen crosses the border of the Russian Federation. The place where it is processed depends on what transport the migrant used to arrive in the country.
Fill out the arrival notification form. This can be done by an employee of the organization or the citizen himself. The form is filled out in one copy if the transfer of information to the department of the Ministry of Internal Affairs is carried out through electronic interaction. If necessary, the authority may request a document form from the organization. If the notification is sent on paper, two copies of the document are prepared. One is transferred to the authorized body, and the second remains at the hotel. The document storage period is 1 year. A copy of the guest’s passport and a copy of his migration card are attached to it.
Check the information in your passport and migration card with the information in the notification.
Mark the acceptance of the notification and affix the organization’s seal. The form of the mark that is placed in hotels differs from the one used by the migration registration authorities. This is explained by the fact that the marking of hotels is approved by the Ministry of Sports and Tourism (order No. 144).
Hand over the tear-off part of the form to the guest.
Submit a timely notification to the territorial department of the Ministry of Internal Affairs.
Register the guest in the register of registration of foreign citizens (form 2-d). The document contains the following information: date and time of check-in, full name, year of birth, citizenship, passport number, arrival checkpoint details, room number, date of departure, note.

Thus, the citizen will be registered with migration authorities at his current place of residence. The presence of registration at another address (at the place of residence, at the place of work) in this case will not matter. When a citizen checks into a hotel, his registration address will automatically change to the address of the hotel where he is actually staying at the moment.

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