Order of the Ministry of Internal Affairs of the Russian Federation dated October 21, 2003 N 809 Moscow On introducing amendments and additions to the Instructions on the procedure for issuing, replacing, recording and storing citizen passports

The concept and purpose of a certificate of previously issued passports

A certificate of previously issued passports is a document that displays information about all identity documents received at different periods of life.
Such information may be needed in the following situations:

• entry into inheritance - if the previous passport can attest to family ties (provided to a notary);
• obtaining housing from the State Housing Fund of the Russian Federation (during privatization) - provided to the Rossreestr;
• the citizen is a shareholder of the company, carried out transactions with an old passport, drew up documentation - is provided to make changes to the register of shareholders;
• credit institutions (or any other financial organization) may require such a certificate to confirm previous financial transactions and agreements in the past.

A certificate of previously issued passports contains the following information:

• information about the department in which the document was issued;
• date and outgoing number;
• last name, first name, patronymic and date of birth of the citizen to whom the document was issued;
• details of his previous identity card (series, number, date of issue);
• information about the “fate” of the document (“issued at the place of residence”, “destroyed”, “was not handed over”). In this case, all additional information specific to a particular case is indicated: if a passport was issued, the basis on which this was done is indicated; if a document is destroyed, the number, date of the corresponding act and the reason why this was done must be written down; if the certificate indicates that the previous passport “was not surrendered,” the emphasis is placed on the reasons why it should have been provided to government agencies;
• Full name and signature of the official.

The help looks like this:

What is it for?

Many citizens, until the need arises, cannot imagine who and why might need information about identity documents issued in the distant and not-so-distant past.

Such information will be required in the following cases:

• when a citizen privatizes his home for the first time and for this it is necessary to submit data on previously received civil passports to Rosreestr;
• when making additions to the register of shareholders of a joint-stock company of any form of organization (this need arises if financial documents or shares were issued for the previous one).

There are also situations, for example, when entering into an inheritance, when a person may also be required to provide various certificates, certificates, including information about previously issued identity cards.

How to apply (instructions)

Information about a previously issued identity document can be obtained from the unit of the Main Directorate for Migration of the Ministry of Internal Affairs of the Russian Federation that issued it. To do this, you need to draw up and submit an application in any form addressed to the head of the department.

If a person lived in one region and issued a passport there, and then changed it, then in order to receive a certificate of previously issued passports in another city, you must send a request or personally visit the GUVM department at the place of former registration, which is obliged to satisfy the request. The territorial division of the GUVM is the only institution that has the authority to provide the information you need.

But many are interested in how to obtain a certificate of previously issued passports at State Services or in multifunctional centers. This service is not yet in the list of services provided on the State Services portal. Although when contacting the MFC, services are provided to individuals in comfortable conditions, and the “one window” mode allows visitors to receive a whole range of various types of services, in this case, a specialist from the center can only help to correctly draw up an application for obtaining the required certificate. This data will be requested through the passport office where the citizen is registered.

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Registration period

If a citizen has not changed his place of residence and received a general passport in one region, that is, in a normal situation, the certificate is issued within 7 working days.

The situation is more complicated if a person now lives in one region, but previously lived in another and his passport was issued there. Currently, despite the maintenance of an electronic database into which information about issued passports for all subjects of the Russian Federation is entered, in order to obtain the necessary certificate, a citizen will have to personally contact the territorial unit of the Main Directorate for Migration Affairs of the city that issued his passport earlier, or send a written request there via mail and wait for a response: in this situation, the period will increase and will be about a month.

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State registration of issued passports

Any state strictly controls the process of obtaining and replacing certificates, certificates and other documents. This is done so that citizens who do not respect the law too much will not be able to use them, including received passports, for criminal purposes.

The issuance and replacement of identification forms is strictly controlled; these tasks were assigned to the Federal Migration Service; after its abolition, control and accounting functions were transferred to the Main Directorate for Migration of the Ministry of Internal Affairs of the Russian Federation.

The administrative regulations of the FMS prescribe the maintenance of documentary and electronic databases of issued, lost (stolen) passports (passport forms) and passports subject to surrender (withdrawal), transferring information from the primary level to the territorial level, and from there to the federal level.

Federal automated accounting of issued passports, in turn, is maintained in the automated system “Russian Passport”.

Problems related to obtaining a certificate

An interested person may experience difficulties in obtaining a certificate for two reasons:

• if a citizen lived in different constituent entities of the Russian Federation, he also received an identity document in different regions (alas, the Administrative Regulations of the FMS do not provide for the provision of citizens with the service of collecting information in different regions). In this case, you will have to solve the problem either by personally contacting the department of the passport office where the document was issued, or by sending a written request, which will require additional costs - time or finances, or both;
• if the identity document was issued before 2010 (this was already discussed above) - in this situation, you may have to contact the archives of the OVM of the Main Directorate for Migration of the Ministry of Internal Affairs of Russia at your place of residence or at the places where passports are issued, which will also take more time than upon standard contact with the institution.

Why is this necessary?

Many people wonder why such a certificate is needed at all, since all the necessary information is written down in the passport.

There are few cases when data about an old passport may be required, for example:

• Privatization. To participate in the procedure and receive housing from the housing stock of Russia, Rosreestr employees require a certificate.
• If a citizen, being a shareholder of a company, carried out some transactions or executed documents with an old passport. Adjustments to the register of shareholders will need to be made when he receives a new passport.
• When is it necessary to register an inheritance? Usually, for the procedure, you need to submit documents (birth certificate, previously issued passport), with the help of which you can testify about your relationship with the testator.
• If a financial manager (credit institution, any other company) requests information about the old passport, on the basis of which the citizen entered into an agreement with him and carried out a transaction.

How to replace a passport via the Internet on the government services portal

The procedure for issuing a passport from the moment the employee receives all the required documents in accordance with the administrative regulations of the FMS should not last more than an hour and a half and requires a single visit by the applicant to the unit. With the consent of the applicant, he may be offered another time convenient for him to receive a passport. After the applicant receives a passport, his application acquires the “Closed” status.

• Application for replacement of passport. It is filled out by the citizen who applied for a passport, either typewritten or by hand. And his signature is certified by an employee of the unit authorized to do so.

• Passport that needs to be replaced
• Documents required for stamping the new passport: Birth certificate
• Military registration documents (for example, military ID) if necessary
• Certificate of marriage (divorce) (if necessary)
• If you have children under 14 years of age - birth certificate

We recommend that you read: State duty for a Child Birth Certificate 2021

When you may need help

Throughout his life, a citizen must renew his Russian passport at least twice in accordance with the basic regulations at 20 and 45 years. The document must be replaced if it is damaged, lost, or changes are made to the owner’s personal information. Each shift is recorded by the authorized body and the corresponding mark is placed on page 19. Such a stamp is enough to resolve all legal issues and contact government agencies. Unfortunately, migration department employees do not always perform their duties properly and forget to check the box. It should be taken into account that stamps on page 19 began to be used only in 2010.

Subsequently, each citizen may need information about issued passports, but what to do if the document does not contain the corresponding note? For such cases, a special certificate has been implemented, which indicates data on previously executed documents. Help may be useful in the following life situations:

1. When privatizing residential premises into private ownership, it may be requested from the Rosreestr division.
2. To complete and confirm financial and legal transactions, adjusting the information of participants in joint-stock companies.

In addition, any institutions and departments in which they entered into transactions or collaborated using a previous passport can ask for the paper.

When documents are needed

The need to obtain a supporting certificate may arise in various circumstances:

• resolving disputes related to property rights. If the deal was concluded using old data, and questions arose after updating it;
• reconciliation of the register of shareholders;
• other cases requiring information about passports received previously.

The document is requested by MFC employees when ordering the corresponding service. As for situations when the “main” identity is replaced, they can be divided into planned and unscheduled. The first category includes periodic renewal associated with reaching a set age, namely 20 and 45 years. Also, the passport ceases to be valid if you change your name, gender or appearance. Unscheduled replacement is required if a document is lost, stolen or damaged. Important! If there is a corresponding stamp on page No. 19 of the new document, employees of the MFC and other structures may not request a certificate, since all the required information is available.

Right to receive

Obtaining confirmation of a previously issued identity card is possible for legal citizens of the Russian Federation who received the document upon reaching 14 years of age.

The success of the procedure for obtaining a certificate of a previously issued passport through the MFC largely depends on the individual circumstances of each individual case, since in the absence of a mark in the passport itself, it is the certificate that confirms the presence of a replaced identity card.

A citizen of the Russian Federation can exercise his constitutional rights upon reaching 18 years of age. Before reaching this age, all papers are signed by a minor only with the permission of the parents or official representatives of the child.

Where is a certificate of previously issued passports issued?

In general, the legislator provided that the state service for issuing such certificates is provided by the FMS at the place where the citizen previously received a passport. The place of issue of passports, and therefore the submission of documents, today is the address of actual residence of citizens.

Previously, passports were issued at the address of permanent registration; citizens rarely applied to the address where they lived temporarily, so that is where they should apply.

In addition, you can request a document through the Unified Information and Settlement Center (UIRC), it is an automated management system.
But in this case, the certificate will be called the Unified Housing Document, where, in addition to information about the citizen’s previously issued and valid passports, other information will be entered. Where can I change my last name in my passport? — The easiest way is to contact the MFC, where you can fill out an application, submit documents and pay the fee in one window.

Department of the Main Directorate for Migration Affairs that issued passports

If everything was registered at one address, then the process will not take long. It is enough to come to a familiar department and write an application addressed to the manager.

The form indicates:

1. Information about the applicant (full name, data of a valid document, contact information of the applicant);
2. Name of the required certificate;
3. Expressed request;
4. Description of the circumstances of the need for discharge;
5. Space requirement;
6. List of attached copies of documents;
7. Date of the application;
8. Signature with transcript.

Request to the GUVM for former registration in case of moving to another city

The situation becomes more complicated when the documents were issued in another city or region of the country. You can send written requests or come in person.

The acquisition process is similar, but there are a few catches:

1. The letter may not arrive or get lost in the department. The problem is solved by registered mail or courier services. However, the return response will be sent by regular mail. You will have to wait up to two months for the certificate if it is not lost;
2. There is a possibility that claims may arise regarding the completed application. But by calling, you can find out everything;
3. You can instruct relatives or friends to take information. Then you will have to issue a power of attorney from a notary;
4. Personal presence in the department is preferable, but financial losses and waste of time are inevitable.

Information about previously issued passports is available in the Unified Housing Document (UZD). It is issued by the Unified Settlement Center (SSC). It makes sense to clarify its relevance at the place of the requirement. The paper is given on the day of application, is valid for a month and replaces a dozen other certificates.

MFC office (Multifunctional center)

A certificate of previously issued identity cards is also issued by the Multifunctional Center. The procedure for receiving it is no different: you need to come and write an application. Make an appointment through the State Services portal or by calling the hotline. They even come without an appointment.

The application contains the points discussed above. Additionally, the data of the institutions that handled the registration are indicated.

The MFC will issue a certificate regardless of the geography of issuance of certificates. The center operates on the one-stop principle. Employees will contact the departments themselves and promptly receive the necessary information.

In some cities and towns there is no MFC. It is better to check the addresses through the official website.

State Services Portal

Today it is not possible to order information about previously issued passports remotely. Having registered on the portal, you can make an appointment at the Municipal Department of Internal Affairs or the MFC to save time in queues.

Instructions for issuing a certificate of a previously issued passport at the MFC

Receiving confirmation of a previously issued passport at the MFC has a certain algorithm, consisting of the following actions:

• collection and preparation of necessary documents;
• registration to submit an application to the MFC;
• filling out an application indicating all the necessary data;
• waiting for notification of the readiness of the submitted request;
• readiness to confirm a previously issued identity card at the MFC branch.

MFC branches deal with registration issues based on the principle of a unified system, since when applying, a citizen does not need to visit separate authorities, and the entire procedure is carried out by employees of the institution.

All data by employees of the multifunctional center is requested from the federal migration or passport service on existing legal grounds. Upon sending a request, the compliance of the information provided is checked and the submitted application is approved. If any discrepancies are observed, a decision in the form of a refusal may be made.

Preparation of necessary documents

As for the documentation, the package of documents for issuing a certificate at the MFC or at the Main Department for Migration is minimal and consists of the following papers:

1. An official statement, which is drawn up in the prescribed form. When filling out, you should indicate only current information and avoid corrections.
2. Identification document - a valid passport of a citizen of the Russian Federation.
3. If the applicant is unable to personally visit the department, then an authorized representative may act on his behalf if he has the appropriate power of attorney and permission.

The list of documentation depends on the applicant; other papers may be required individually.

Drawing up an application

An application for a certificate of a previously issued passport is one of the main documents, which contains a number of specific details:

• indication of the details of the institution to whom the application is addressed (federal migration or passport service);
• basic information about the applicant (last name, first name, patronymic, contact details, registered place of residence);
• the name of the document in the middle of the sheet (“application for the issuance of a certificate of a previously received passport);
• a detailed description of the request for the issuance of the relevant document based on the data provided;
• indication of the organization where the certificate must be submitted;
• list of attached papers;
• establishing the date of completion and signature with an explanation of the surname.

The MFC branch provides sample applications, so the form can be filled out directly at the branch or in advance before submitting the application.

Sample paper

If the certificate is issued by the EIRC, its content will differ from the usual one issued by the FMS.

Thus, a sample certificate of previously issued passports will contain:

• information about the company that issues it;
• serial number and date of registration;
• the period for which the information is provided;
• applicant’s personal and passport data;
• information about previously issued passports;
• reasons why the passport was changed;
• the citizen’s permanent residence address, if it does not exist, then it is temporary;
• availability of housing (address);
• previous place of residence according to registration, if it has changed (address);
• the full name of the organization that manages the house where the citizen currently lives;
• type of occupancy (private property, social rent, sublease, etc.);
• for whom the front card for the residential premises is opened (full name);
• the share of the premises owned by the citizen, if the housing is in shared ownership;
• details of the document on the basis of which the premises were transferred into use by the citizen (sale and purchase agreement, lease, court decision, etc.), which also became the basis for registering a personal account in the citizen’s full name;
• characteristics of the living space (number of square meters, rooms, presence of a balcony or loggia; kitchen area, separate or shared bathroom, etc.);
• the area of ​​each individual living room occupied by a given citizen.
• another.

We can say that the Unified Housing Document can immediately replace a certificate of:

• family composition;
• registration;
• a deceased family member who was registered in the premises;
• presence of dependents;
• change of residential address;
• information about a criminal record or indicate no criminal record;
• living conditions;
• personal account of the social housing tenant or rented one;
• registration card for owners;
• living together with the deceased;
• no utility debts;
• replacing a passport for such and such a reason;
• etc.

Any organization should accept a certificate in the form of a Unified Housing Document, but in some cases it may not be suitable. Therefore, it is recommended to ask in advance what kind of certificate about previously issued passports is needed, and where is the best place to get the document.

Design features

The process of obtaining confirmation of a previously issued identity card through the MFC has its own nuances that must be taken into account before submitting an application:

• an indication of the reason why confirmation is necessary, since the feasibility of using the prepared certificate for its intended purpose depends on this data;
• issuance of a certificate is possible only by a certain list of persons (passport holder, principal with permission, officially certified by a notary);
• long wait for a response when submitting a request to another region (this service is provided by private intermediary firms and has a certain cost).

In practice, most experts advise applying for paper at your place of registration, since in this case the procedure is much faster and cheaper. Multifunctional centers promptly submit a certificate drawn up in accordance with all legal requirements.

Registration procedure in another region

If a situation arises with obtaining a certificate of a previously issued passport at an MFC in another region and lack of registration, some difficulties arise. In this case, employees submit a request at the applicant’s place of residence to the FMS or passport office. Authorized bodies may send a refusal if there are legal grounds.

A citizen of the Russian Federation can contact the MFC for a certificate while in another city and submit an application. The duration of the procedure is from 7 to 14 days, since sending papers takes a certain amount of time.

When submitting an application, you must ensure that the request is appropriate and that there are appropriate grounds for the procedure. If the passport contains a mark with the necessary information, then providing a certificate is not necessary.

A certificate of previously issued passports received through the MFC contains the following information:

• information about the institution that issues the request;
• serial number, date of completion;
• indication of the period of the data provided;
• information about the applicant (personal initials, series, passport number, place of issue);
• reasons for changing the passport;
• address of temporary or permanent registration;
• the name of the municipal house in which the citizen lives;
• property owner's personal card number;
• indication of the share of ownership if the housing is distributed in parts;
• characteristics and total area of ​​occupied living space;
• other personal data.

The above information gives authority when preparing various documents for housing or other legislative processes. The certificate confirms that the passport was replaced within the specified time frame.

Other details of receiving

The interested party should understand that in order to issue a certificate, the application must indicate the reason and where exactly it must be presented. The document also cannot be issued by anyone; there is a list of persons who can submit an application.

State accounting

Passports, like other important documents issued in the name of citizens of the Russian Federation, are registered with the state. This is important for preventing crime, the use of other people's documents by fraudsters, etc.

The main identification document is a passport; records of its issuance to each citizen are strictly maintained by the Federal Migration Service. The archives store data about when it was issued, under what series and number, what information was entered into it at that time.

The FMS, in accordance with the Administrative Regulations, gave permission to keep records on paper and using electronic databases. The reason for its replacement or restoration must also be entered for each passport.

First, information is entered at the regional level, and then transferred to the federal level. To record the issuance of passports at the federal level, the automated system “Russian Passport” is used.

Registration procedure in another region

If a situation arises with obtaining a certificate of a previously issued passport at an MFC in another region and lack of registration, some difficulties arise. In this case, employees submit a request at the applicant’s place of residence to the FMS or passport office. Authorized bodies may send a refusal if there are legal grounds.

A citizen of the Russian Federation can contact the MFC for a certificate while in another city and submit an application. The duration of the procedure is from 7 to 14 days, since sending papers takes a certain amount of time.

Additional Information

When submitting an application, you must ensure that the request is appropriate and that there are appropriate grounds for the procedure. If the passport contains a mark with the necessary information, then providing a certificate is not necessary.

A certificate of previously issued passports received through the MFC contains the following information:

• information about the institution that issues the request;
• serial number, date of completion;
• indication of the period of the data provided;
• information about the applicant (personal initials, series, passport number, place of issue);
• reasons for changing the passport;
• address of temporary or permanent registration;
• the name of the municipal house in which the citizen lives;
• property owner's personal card number;
• indication of the share of ownership if the housing is distributed in parts;
• characteristics and total area of ​​occupied living space;
• other personal data.

The above information gives authority when preparing various documents for housing or other legislative processes. The certificate confirms that the passport was replaced within the specified time frame.

Possible problems when obtaining a certificate

The main problem that arises when obtaining a certificate of previously issued passports is related to the citizen’s movements throughout his life and obtaining identity cards in different regions of Russia. In this case, you need to personally go to the GUVM department at the place of your “former” registration or make a written request, which takes additional time and requires additional financial costs.

Other problems related to obtaining a certificate

An interested person may experience difficulties in obtaining a certificate for two reasons:

• if a citizen lived in different constituent entities of the Russian Federation, he also received an identity document in different regions (alas, the Administrative Regulations of the FMS do not provide for the provision of citizens with the service of collecting information in different regions). In this case, you will have to solve the problem either by personally contacting the department of the passport office where the document was issued, or by sending a written request, which will require additional costs - time or finances, or both;
• if the identity document was issued before 2010 (this was already discussed above) - in this situation, you may have to contact the archives of the OVM of the Main Directorate for Migration of the Ministry of Internal Affairs of Russia at your place of residence or at the places where passports are issued, which will also take more time than upon standard contact with the institution.

Possible problems during registration

Producing a certificate of previously issued passports does not pose any particular difficulties. In rare cases, problems arise during the application, which are often caused by the applicants themselves. Let's consider the reasons why paper may be refused:

1. The consumer has provided an incomplete set of documentation or does not have the right to obtain the service.
2. There were typos, corrections and gross errors when drawing up the application. The information in the questionnaire is not true. When filling out the form, try to write in legible handwriting and without corrections.
3. Some MFCs may not be able to order, so you should contact another office to make a request.

Otherwise, the service is provided without difficulty.

The article described how to obtain a certificate of a passport received in the past. The document is rarely used and is needed mainly to confirm financial and legal transactions. The service is provided free of charge at any branch of the MFC or at the Main Department of Migration Services at the place of permanent registration. It is currently impossible to request information in electronic format on the government services portal.

Summing up

There are not many life circumstances in which this certificate is needed. Modern regulations greatly simplify the situation by requiring that data on previously issued passports be entered into the current document. However, for most Russians it remains a problem to obtain a certificate in other cities. Perhaps in the future, taking such a document will be as easy as uploading a passport to State Services for a police clearance certificate, for example. In the meantime, in order to avoid going personally to the cities of your former residence permit, all that remains is to seek interdepartmental cooperation, because not many branches of the migration service are willing to do this.

Sources

• https://topmigrant.ru/spravochnaya/obrazcy-i-primery/spravka-o-ranee-vydannykh-pasportakh.html
• https://1kvartirka.ru/spravka-o-ranee-vydannyh-pasportah/
• https://GosGo.ru/svedeniya-o-ranee-vydannyh-pasportah-v-spravke-na-gosuslugah-gde-vzyat-obrazecz/
• https://mfc-consultant.ru/dokumenty/spravka-o-ranee-vydannom-pasporte-v-mfc/
• https://migrantvisa.ru/dokumenty/o-ranee-vydannyh-pasportah/
• https://mfc-list.info/kak-poluchit-spravku-o-ranee-vydannyh-pasportah-v-mfc.html
• https://MFC-online.info/kak-poluchit-spravku-o-ranee-vydannyx-pasportax-v-mfc/
• https://immigrationtorussia.com/dokumenty/pasport/spravka-o-ranee-vydannyh-pasportah-kak-i-gde-mojno-polychit